ICOM INTERNAL RULES

 

ICOM INTERNAL RULES 2016 

(DRAFT - To be approved formally by the Executive Board in December 2016)

 

ICOM INTERNAL RULES - Version 2010

 

Code of Ethics

ICOM Code of Ethics for museums

Ethics and museum professionals’ exemplary practices are essential for ICOM.

ICOM Code of Ethics for museums
was adopted in 1986 and revised in 2004. It establishes the values and principles shared by ICOM and the international museum community. It is a reference tool translated to 38 languages and it sets minimum standards of professional practice and performance for museums and their staff.

By joining ICOM, each member commits to respect this code.

ICOM Statutes

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The Statutes of the International Council of Museums (hereinafter referred to as “ICOM”) is the basic document of the Organisation. The Internal Rules of ICOM and the ICOM Code of Ethics for Museums define and complete these Statutes.

The new version of this essential document was adopted by the Extraordinary General Assembly of ICOM in Milan (Italy), held on 9th July 2016.

Article 10 - 10. General Assembly

Section 1. Authority
The General Assembly is ICOM’s supreme decision-making and legislative body.


Section 2. MembersThe General Assembly consists of all Individual, Student, Supporting, and Honorary Members and the designated representatives of Institutional Members. They are represented by the National Committees, International Committees, Regional Alliances and Affiliated Organisations. Only Individual Members and designated representatives of Institutional Members in good standing who have been appointed as voting delegates by National Committees, International Committee, Regional Alliances and Affiliated Organisations in accordance with Article 7 Section 1 have the right to vote at the ICOM General Assembly.

 


Section 3. MeetingsOrdinary General Assembly -The General Assembly shall hold an ordinary session at least once (1) a year at the time of the Advisory Council’s annual meeting.

An Ordinary General Assembly quorum is a simple majority held between Voting Members.

If this quorum is not obtained, the General Assembly shall convene again at the same venue within a period of twenty-four (24) hours at the latest. Irrespective of the number of Members present and being represented at the time, the General Assembly shall have the power to deliberate. The Ordinary General Assembly shall take decisions by means of attaining a simple majority between the Members present and being represented.

The Ordinary General Assembly makes decisions on recommendations issued by the Executive Board, the Advisory Council, as well as by National and International Committees, Regional Alliances and Affiliated Organisations. The agenda is set by the President of ICOM.

The Ordinary General Assembly elects the members of the Executive Board.

The General Assembly shall hold an ordinary session at least once (1) a year at the time of the annual meeting of the Advisory Council and within six (6) months following the closure of the fiscal year, to rule on accounts.

In the year in which a General Conference is held, the Ordinary General Assembly shall be one (1) of the elements that constitutes the Triennial General Conference, as described in Article 19 of the present document.


Extraordinary General Assembly - The Executive Board, on the recommendation of the President, the majority of the Advisory Council or one-third (1/3) of the National Committees shall be entitled to call an Extraordinary General Assembly to:

- adopt amendments to the Statutes, as defined in Article 23 of the Statutes;

- dissolve ICOM, as defined in Article 24 of the Statutes.

Only the Extraordinary General Assembly shall have the authority to amend the Statutes or to dissolve ICOM.

The quorum for an Extraordinary General Assembly is a two thirds (2/3) majority held between Voting Members. If this quorum is not obtained, the Extraordinary General Assembly shall convene again at the same venue within a period of twenty-four (24) hours at the latest and shall have the power to deliberate with the minimum of 50% of the Voting Members.

 


Section 4. Official invitation to the assemblies

The Executive Board establishes the agenda of the General Assembly and convenes the Assembly at least thirty (30) days before the date fixed for the meeting. An official invitation to an Ordinary General Assembly shall be sent at least thirty (30) days before the date of the meeting by the Director General to all the members of ICOM composing the assembly.

An official invitation to an Extraordinary General Assembly shall be sent at least sixty (60) days before the date of the meeting on amendments of the Statutes or at least thirty (30) days before the date of a meeting on dissolving ICOM.

An announcement shall be published on the ICOM Website and communicated in a manner deemed most efficient.

The official invitation shall include the date, time and place of the meeting, as well as the assembly’s agenda. Documents shall be made available in sufficient time for reflection and debate among ICOM’s members, preferably at the time of the official invitation.

The meetings of the assemblies will take place at UNESCO, 1 rue Miollis, 75732 Paris Cedex 15, France, or in any other location indicated in the official invitation.

 


Section 5. List of ParticipantsAn attendance sheet shall be signed during every General Assembly by the members present and by representatives that have been appointed as proxies. The President shall review the attendance sheet and attest to its accuracy.

 


Section 6. Authority of the PresidentThe President of ICOM shall set the agenda of the General Assembly in consultation with the Executive Board, the Chair of the Advisory Council and the Director General, and shall be deemed Chairperson of the General Assembly.


 

Section 7. Minutes

A report on the deliberations and decisions of each Assembly shall be prepared by the Director General and approved by the President. Copies or extracts shall be made available to members in electronic or printed form.

The Minutes must indicate the date, place and agenda of the meeting, the mode of convening and the names of the members present or being represented, the documents and reports submitted for discussion, a summary of the debates, and the texts of the resolutions in addition to the results of the votes and the texts of decisions.